RecepBot: the front desk that never closes
An automation suite for businesses that live by their calendar. RecepBot answers, books, reminds and confirms appointments over WhatsApp and web —even when you can't pick up the phone.
Set up in 1–3 weeks · Integrates with your current calendar
What it does
Everything a great front desk would do, automatically
Each RecepBot feature targets a specific leak: missed calls, no-shows, empty slots and time on the phone.
Conversational booking
Your clients book by WhatsApp or from your website, in plain language. RecepBot checks your real calendar and only offers available slots.
Reminders that prevent no-shows
An automatic reminder 24 hours before, with the option to confirm, reschedule or cancel. Freed-up slots are offered to the waiting list.
A calendar that's always in sync
It integrates with Google Calendar and the management software you already use. No double bookings or phantom slots.
After-hours attention
40% of appointment requests arrive when the business is closed. RecepBot handles them right away, at 11pm or on a Sunday.
Client records kept current
Every appointment, change and preference is logged. When the client arrives, you know who they are and what they need.
A daily summary for you
Every morning, a message with the day's appointments, new bookings and cancellations. Your day in 30 seconds.
Who it's for
If your business lives by its calendar, RecepBot is for you
Every unanswered call is an appointment that goes to a competitor, and every no-show is money lost. RecepBot is built for businesses where a full calendar is the difference between a good month and a bad one.
Is your case different? We also build custom chatbots for other kinds of business, and if creating content is your thing, take a look at PubliBot.
- Dental and physiotherapy clinics
- Hair salons and beauty centres
- Auto repair workshops
- Psychology and nutrition practices
- Veterinary clinics
- Academies and personal trainers
Launch Kit
Want to see it from the inside? Download it and open it in your n8n
The Launch Kit includes 4 Make scenarios from the RecepBot universe: instant confirmation, anti-no-show reminder, review request and reactivation of dormant clients.
Frequently asked
What everyone asks before getting started
Do I need to change my current calendar software?
No. RecepBot integrates with Google Calendar and most appointment-management programs. If your software has an API or export option, we can almost certainly connect it.
How long does it take to get running?
Between one and three weeks, depending on the integrations. We start with booking and reminders, which have the most impact, and add the rest in phases.
What happens if the bot doesn't know how to answer something?
It hands the conversation to your team with the full context, and learns for next time. It never leaves a client hanging or makes up a risky answer.
Is it GDPR-compliant?
Yes. Your clients' data is handled under the GDPR, with informed consent in the first conversation and used for nothing other than managing their appointments.
— Let's begin
Request a RecepBot demo
We'll show you RecepBot working on a case like yours and tell you which integrations your business would need. No commitment.